Using Google Tasks

When it comes to tracking your daily, weekly, or monthly tasks, a task manage is the way to go. That’s why Google Workspace has a task manager built right in. Using Google Tasks helps you set up your tasks easily, and ensures you receive reminders, so you don’t forget to actually do them!

One of the nice things about it is that it’s integrated with other apps in the Google Workspace, including Gmail, Calendar, Docs and more. This makes it simple to access at any time during the day.  It’s simple to use, so let’s check it out.

How to Use Google Tasks

Whenever you use Google Workspace, the Tasks app is displayed in a vertical toolbar on the right of the window. Click the blue target icon to open Tasks in the sidebar.

If you don’t see the sidebar, you can click the small arrow at the bottom right of the window to open it.

How to Add Tasks

Adding Tasks is easy, here’s how:

1. In the Tasks sidebar, click Add a task.
2. In the Title section, enter a title for the task.
3. Click into the Details section and add more information about the task if needed.
4. Click anywhere else on the screen and the task is created and displayed.

Adding Subtasks

For me, it’s important to be able to break down the tasks. This is where subtasks are really useful. To add a subtask, do the following:

1. Hover your mouse over an existing task, then click on the 3 dot icon.
2. From the drop down list, click Add a subtask.
3. In the new subtask, enter the details as above.
4. To add further subtasks, press the Enter key after each one.

The subtasks are displayed as an indented list below the main task.

How to set Notifications on Google Tasks

It’s all very well to add tasks, but you need to remember to do them. Let’s check out notifications.

1. Click on the task for which you need to set a notification.
2. Click on the Date/Time icon below the task.
3. In the mini calendar that displays in the sidebar, click on the date.
4. Set the time and choose a repeat option if you wish.
5. Click on the OK button when done.

Managing Tasks

Once you have completed a task, you can mark it as complete by ticking the circle to the left of the task. If you tick a subtask as complete, that subtask will be removed from the list. Ticking the main task will automatically mark all subtasks as complete.

Your completed tasks are displayed at the bottom of the tasks sidebar, so you can always go and check if you need to confirm the completion, or even unmark it so it goes back into your main task list.

That’s all for now, I hope you enjoyed the tips in this article.