Microsoft Visio Training when you need it
Microsoft Visio is a business diagramming application. It is used to create layouts, diagrams, and charts.
It can be thought of as “design for non-designers” because Visio has a huge library of standard images for use in flowcharts, decision diagrams, workflows, and network diagrams.
In Visio, you don’t need to create these images from scratch, instead, you can use the existing stencils and shapes to quickly build your diagram.
If you are creating a flowchart, Visio can automatically connect the shapes, and every shape can have data associated with it that can be used for reporting and asset management.
Microsoft Visio Introduction
Microsoft Visio Introduction
Participants on this feature-packed Microsoft Visio Introduction 1 day course will gain an understanding of the fundamental principles of Visio, creating a variety of business diagrams using Visio’s extensive array of templates and stencils, working with shapes and connectors as well as editing and formatting diagrams for presentation.
You will be given a solid foundation of skills upon which to build.
Although no prior knowledge of Visio is required, participants who are self-taught or currently using diagrams created by others will also benefit from attending this course.
- Exploring the Visio Interface
- Finding and Using Commands
- Using Templates
Working with Templates
- Creating Diagrams from Templates
- Using Stencils
- Understanding Visio Shapes
- Searching for Shapes
Working with Shapes
- Using Smart Shapes in Visio
- Understanding Visio Pages
- Setting up your Page
- Dimensions and Scales
- Foreground/Background Pages
Creating Flow Charts
- About Flowcharts
- Basic Flowcharts
- Adding Flowchart Shapes
- Working with Shape
- Using Connectors
- Cross-Functional Flowcharts
Creating Organisation Charts
- About Organisation Charts
- Creating Organisation
- Charts from Scratch
- Using the Organisation Chart Wizard
- About Connectors
- Working with Connection Points
Workshop – Creating Diagrams
- About Diagrams
- Brainstorming Diagrams
- Network Diagrams
- Gantt Charts
Any of our courses can be tailored to the unique requirements of your team. Our Off the Shelf courses are modularised with this option in mind, which means that you could mix and match from a selection of existing topics, or we can work with you to develop something specific to your organisation. Either way, we are on hand for advice on the best way to structure your customised training course.
To help you with your customised option, you can choose from our extensive list of course topics. We can then help you to assign the appropriate amount of content based on your training timeframe, and the best order of topics to ensure your training flows well. Our aim is to help every participant gain valuable knowledge and skills.
Microsoft Visio FAQ's
Microsoft Visio is a business diagramming tool used to create a broad range of professional-looking illustrations.
Visio has an extensive range of built-in shapes, objects, and stencils to work with, enabling the user to quickly and efficiently create drawings including Flow Charts, Organisation Charts, Network Diagrams, Brainstorming Diagrams, Floor Plans, and much more.
A good way to think about Visio is design for non-designers. For example, you might need to explain a complex issue to somebody outside of your field of expertise.
With Visio, you don’t need to be a graphic designer, you can simply use the existing shapes to convey your information in a visual medium. Visio diagrams can be the bridge used to cross the divide and clarify your message.
You can also build your own shapes and import them if you prefer. Visio diagrams can then be used with your other Microsoft applications such as PowerPoint presentations or Word documents. Diagrams can also be exported or saved as a PDF for distribution.
The driving idea behind Visio is to make diagramming as simple as possible for the user.
Anyone who would like to simplify the process of creating business diagrams. Visio is an extremely versatile application with a comprehensive range of templates and stencils. It can be used for many different tasks. Some common types of Visio diagrams are:
- Flow Charts
- Organisation Charts
- Network Diagrams
- Floor Plans
- Brainstorm Diagrams
- Timelines and Gantt Charts
These are just some of the uses for Visio, there are many more. Any time you need to create a diagram, you will find Visio is likely to have the template you need.
Most businesses at some stage will need to create process maps, project timelines and a variety of other diagrams. While some of these can be created in PowerPoint, the functionality is limited because this is not really the purpose of the application.
Visio shapes have built-in behaviours defining how the shapes interact. This makes the process of creating Visio diagrams much more efficient than performing the same task in PowerPoint.
Have you ever wondered why the Visio for Dummies books are so popular? After all, you didn’t get this far in your career by being a dummy, did you? Well, mostly it’s because many of us are self-taught, using Google to find out how to use a function, or we are shown how to use Visio by a work mate.
Although this can be helpful, it also means we spend a lot of time on trial and error, or we are just picking up somebody else’s bad habits. These habits often spread across an organisation, so an entire department ends up working inefficiently, and not benefitting from the wealth of tools that Visio has to offer.
At this point, you might head to the bookstore or search online to find a Visio for Dummies book to get you up and running and address those tricky Visio problems.
That’s a step in the right direction, in fact, we at Keystroke Learning use reference manuals ourselves. The problem is that it still takes time to find the information you need.
Our Visio training courses are designed to show you the key features and tools you need so you can get back to work and apply them right away.
A training course with Keystroke Learning can set you up to take full advantage of your software. We want Microsoft Visio to work for you, not the other way around.
We also make a point of passing on the best of our knowledge and experience to help you save time in your daily work. We know lots of shortcuts for your software applications, and we want you to know them as well.
Typically, one of our experienced trainers will walk you through the features and functions of the software, then you will try them out on your own, with tips and guidance on getting the best out of the features.
We also encourage participants to ask lots of questions to help you get the most out of your learning experience.
You’ll receive a manual to take away at the end of the course, as well as exercise files so you can practice later, or just to jog your memory when you need.
Great question! In Visio, connectors are used to connect other shapes. Most commonly, connectors work with flow charts and organisation charts.
When shapes are connected, they will stay connected, even when the shapes are moved. Whenever two connectors are crossed, a jump point appears to indicate that the connectors are not connected to each other.
Visio connectors can be static or dynamic, meaning they will adjust their connection points automatically when necessary. Also, keep in mind that connectors themselves are also shapes, so they share some of the same attributes as regular shapes.
You bet! This is a common request. Visio shapes have several properties, or attributes, that are used to add more information to shapes.
In the case of an organisation chart, you might like to store information such as the contact number, department, email address etc. If you need to add a picture, you can right-click on the shape, then click the picture, and change the picture.
You can also choose Insert Picture from the Org Chart ribbon. In fact, you can even add multiple pictures to an organisation chart in one go.
In Visio, a stencil is a container for your shapes. Each Visio template contains at least one stencil, and many contain several stencils. When you create a file using a template, the associated stencils open automatically.
For instance, if you create a new Flowchart, your file will have two stencils, Basic Flowchart shapes, and Cross-Functional Flowchart shapes. Within the stencil, a process shape is used to represent a typical step in a process, while a decision shape represents a branching point.
You are not limited to the stencils associated with a template, at any time you can open other stencils to access their shapes. If you need, you can even create your own customised stencils.
There are several differences between the versions, but the simplest explanation is that Visio Professional has a lot more templates and stencils available to you.
Most users find that the Standard version contains all the features they need.
Apart from all the features of the Standard version, Visio Professional also comprises updated styles, templates and shapes along with increased support for team collaboration such as SharePoint integration.
Don’t worry, in Visio, you can simply add a new step from your stencil. Drag the shape onto the connector between the existing shapes, and Visio will automatically adjust the connectors and add the new shape into your workflow.
Your learning doesn’t stop once you have completed your course.
We hope you will continue your experience by taking some time to practice what you have learned and apply it to your own situation and environment.
If we have done our job well, you may be inspired to learn even more by attending another course. If you are looking for something other than Microsoft Visio, we have a comprehensive range of courses available for you to choose from.
We are here to help, so please don’t hesitate to contact us if you need any further advice.
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Our training approach is professional yet friendly, motivating participants to learn quickly and easily.
When you complete our training course, you will be ready to apply your new skills right away.